| Article Index |
|---|
| Project Execution Activities-1 |
| Time Management |
| Cost Management |
| Quality Management |
| Deliverables Quality Management |
| Change Management |
| All Pages |
Project Execution
- Time Management
- Cost Management
- Quality Management
- Deliverables Quality Management
- Change Management
- Risk Management
- Issue Management
- Procurement Management
- Acceptance Management
- Communications Management
- Execution Phase Review
What is Time Management execution process? Project Time Management execution process is all about recording the time spent by people on a project. To record time spent, the team implement a Project Time Management Process (or "Time Process"). This time process involves recording the time spent on tasks, using Timesheets. The time process helps the manager know which tasks has been worked on, when and for how long.
When do I use a Time Management execution Process? : The best way to see if your project is on track is to record time actually spent vs. time planned to be spent. The process is called Project Time Management, and it is by far the most effective way to monitor project progress. The time process allows you to see for every task, whether is has been completed on time. This time process also allows you to control time spent by implementing a timesheet approval process.
Project Time Management execution process will help you to:
- Put in place a process for recording time within projects
- Use Timesheets to monitor the time spent by staff
- Identify and resolve time management issues
- Keep your Project Plan up-to-date at all times
The time management execution process must :
- List the key steps taken to manage time within a project
- Include a process diagram, showing when those steps are taken
- Describe each of the roles and responsibilities involved
What is a Cost Management Execution Process? Costs (or "expenses") are recorded by team members, using Expense Forms. These forms are reviewed and approved by the Project Manager, prior to the expense items being purchased.
A Cost Management execution Process helps you control expenses within an organization. By executing the Project Cost Management , you can ensure that all expenses are approved before they are paid. Using this project Cost Management process, you can ensure that your project is delivered within budget.
When do I use a Cost Management Execution Process? : If you want to control the way that expenses are incurred, then you need to implement a Cost Management. It will help you to control project expenses, ensuring that only expenses which have been approved, may take place. Using this Cost Management process, you can also keep your project plan up-to-date with the latest expense information available.
This project cost management execution process will help you to:
- Identify each of the costs within your project
- Ensure that expenses are approved before purchasing
- Keep a central record of all costs incurred
- Control the overall cost of your project
- Determine whether your expenses were adequately budgeted
- Monitor and control instances of over-spending
- Gain special approvals for extra-ordinary expenses
- Schedule expense payments and invoice approvals
- Keep your project and financial plans up-to-date
What is a Quality Management Execution Process? A Quality Management Process is a set of procedures that are followed to ensure that the deliverables produced by a team are "fit for purpose". The start of the Quality Management Process involves setting quality targets, which are agreed with the customer. A "Quality Assurance Process" and
"Quality Control Process" are then undertaken, to measure and report the actual quality of deliverables. As part of the Quality Management Process, any quality issues are identified and resolved quickly.
When do I use a Quality Management Execution Process? You should implement a Quality Management Execution Process any time that you want to improve the quality of your work. Whether you are producing deliverables as part of a project or operational team, an effective quality management and quality assurance process will be beneficial. By implementing Quality Management Execution Process, you can ensure that your team’s outputs meet the expectations of your customer.
Quality Management Execution will help you to:
- Set Quality Targets to be met by your team
- Define how those quality targets will be measured
- Take the actions needed to measure quality
- Identify quality issues and improvements
- Report on the overall level of quality achieved
Deliverables Register, otherwise known as a Quality Log or Project Log, helps you to record the current quality of deliverables within your team. By recording the current status of each deliverables produced by your team, you can monitor and control the actual levels of quality achieved. This register is a core tool used in Total Quality Management, as it allows you to keep an eye on the quality achieved, and implement quality improvement actions as needed.
The Deliverables Register allows you to record:
- The current status of your teams deliverables
- All of the Quality Targets to be achieved
- Quality Standards and Quality Criteria to be met
It will help you to monitor deliverable quality by listing the:
- Quality Assurance Reviews undertaken
- Quality Control Reviews completed
- Outcomes of all reviews and quality actions taken
- Current status of quality within your project
- By using this quality log to record the status of your deliverables, you can identify quality issues early and boost your changes of meeting the quality targets set.
Change Management Execution Process, is a set of procedures that help teams to control change effectively. It’s not that you have to prevent change from happening; it's how you manage change once it occurs that really matters. This is where a Change Management Execution Process is invaluable. The Change Management Execution Process allows you to record change requests, and review and approve those requests, before implementing them. This Change Execution Process makes change management easy.
When do I use a Change Management Execution Process? If you work in a team that is subject to change, then you need a Change Management Execution Process. By implementing a Change Management Execution Process, you can track change as it occurs and control the effect it has on your team. A Change Management Execution Process helps you monitor the impact of change on the business, to ensure that each change has the desired outcome.
By using this Change Management Execution Process, you can:
- Identify requests for change
- Confirm the feasibility of each change
- Control the way that change is undertaken
- Manage the approval of change
- Provide a template for managing change
- Fully describe every step in the change process
- Include a change process diagram, showing you the steps
- Define the responsibilities of change managers
- Describe the change review and approval process
To Project Execution Activities 2
